Terms & Conditions

Welcome to PRAVANTA TRADE AND SERVICES. By accessing our website and using our event management services, you agree to the following Terms & Conditions. Please read them carefully before booking or using our services.

1. Acceptance of Terms

By using this website, submitting an enquiry, booking an event, or making any payment, you agree to comply with these Terms & Conditions, along with our Refund, Cancellation, Privacy, and Shipping/Delivery policies.

2. Services Offered

We provide event planning and management services, including but not limited to:

Corporate events, weddings, birthday parties, private functions, decoration services, catering coordination, venue coordination, artist/vendor arrangements, photography, entertainment, and related event services.

The final scope of services will be confirmed as per the quotation, proposal, invoice, or written agreement shared with the client.

3. Booking & Confirmation

Event bookings are subject to availability. A booking will be confirmed only after receiving the required advance payment or full payment, as agreed between the client and the company.

Any verbal discussion shall not be considered final unless confirmed in writing through email, invoice, WhatsApp message, or official communication.

4. Payment Terms

The client must make payments as per the agreed quotation or invoice. Advance payments are required to secure the event date and vendor availability.

The balance amount, if any, must be paid before or on the date agreed. Failure to make timely payment may result in delay, cancellation, or limitation of services.

5. Pricing & Additional Charges

Prices may vary depending on event requirements, location, guest count, vendor charges, materials, transportation, permissions, and other factors.

Any additional services requested after confirmation may be charged separately. Extra charges may apply for last-minute changes, overtime, additional guests, special arrangements, or changes in event scope.

6. Client Responsibilities

The client must provide accurate details regarding the event date, venue, timing, guest count, service requirements, permissions, and other necessary information.

The client is responsible for obtaining venue permissions, government approvals, society permissions, licenses, or NOCs where required, unless otherwise agreed in writing.

7. Changes in Event Details

Any change in event date, time, venue, guest count, theme, or service requirements must be informed in advance. We will try our best to accommodate changes, but changes are subject to availability and may involve additional charges.

8. Cancellation & Refund

Cancellation and refund requests will be handled as per our Refund & Cancellation Policy. Advance payments may be non-refundable if vendors, materials, or services have already been booked or arranged.

9. Vendor & Third-Party Services

Some services may be provided through third-party vendors such as decorators, caterers, photographers, artists, transport providers, venues, or technical teams.

We coordinate with vendors on behalf of the client; however, delays or issues caused by third-party vendors, venue restrictions, traffic, weather, government restrictions, or unforeseen events may not be fully under our control.

10. Event Delays & Force Majeure

We shall not be liable for delay, non-performance, or cancellation caused by circumstances beyond our control, including natural disasters, rain, fire, strikes, government restrictions, political issues, traffic disruption, power failure, pandemic, accidents, or any other unavoidable situation.

In such cases, we may offer rescheduling or alternative arrangements depending on availability and feasibility.

11. Damage & Loss

The client shall be responsible for any damage caused by guests or attendees to event materials, equipment, venue property, decoration items, rented items, or third-party property.

Any loss, theft, damage, or penalty charged by venue owners or vendors may be recovered from the client.

12. Website Information

We try to ensure that all information, images, services